Public Agenda
TYPE: Regular Board Meeting
DATE: 6/7/2021 TIME: 6:30 PM
LOCATION: AO Board Room
DETAILS:
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1.0 PLEDGE OF ALLEGIANCE
1.1 Pledge of Allegiance Info
  Summary:
Request all to rise for the Pledge of Allegiance.
 
2.0 ROLL CALL
2.1 Call of the Roll Info
  Summary:
Call of the Roll
 
  Recommendation:
Board President calls the roll.
 
3.0 TREASURER PRO TEMPORE
4.0 EXECUTIVE SESSION
5.0 ADD AGENDA ITEM
6.0 SPECIAL RECOGNITION
6.1 Recognition of District Nurses and Health Assistants Info
  Summary:
Keva Brice, District Nurse Supervisor, will recognize the district's Nurses and Health Assistants.
 
7.0 SPECIAL PRESENTATION
8.0 COMMITTEE REPORTS AND UPDATES
A) Legislative Update
8.1 Legislative Update by Board Representative
Info
  Summary:
Legislative update
 
B) Student Achievement Liaison Report
8.2 Student Achievement Liaison Report by Board Representative
Info
  Summary:
Student Achievement Liaison report.
 
C) Butler Tech Update
8.3 Butler Technology Update by Board Representative
Info
  Summary:
Butler Technology update
 
9.0 SPECIAL REPORTS
10.0 PUBLIC PRESENTATION
A) Report from Any Employee Organization
10.1 Report from Any Employee Organization
Info
  Summary:
Board President will ask if there is a representative from any employee organization who wishes to speak.
 
B) Community Communications
10.2 Community Comments
Info
  Summary:
Board President acknowledges audience members who completed a "Request to Address the Board" card.
 
11.0 APPROVAL OF SUPERINTENDENT'S CONSENT ITEMS Action
11.1 Adoption of Superintendent's Consent Items Action
  Recommendation:
The Superintendent recommends the Board of Education approve the adoption of Superintendent's consent items as listed.
 
A) Personnel
11.2 Personnel Items
Action
 
Attachments:
 
  Recommendation:
The Superintendent recommends the Board of Education approve the adoption of Superintendent's consent items as listed.
 
B) General Business
11.3 Resolution Authorizing the Sale of Real Property - Bevis
Action
  Summary:
This is a resolution authorizing the sale of the real property known as the Bevis Elementary School. The District has complied with the Ohio Revised Code as it relates to the disposal of school real estate. As the final step, the Board is authorized by Ohio Revised Code to offer the real property by private sale.
 
 
Attachments:
 
  Recommendation:
The Superintendent and Treasurer recommends the Board of Education approve the resolution authorizing the sale of the real property known as the Bevis Elementary School together with all personal property located thereon and authorizing the President and the Treasurer to enter into said sale contract upon compliance with all conditions precedent related thereto and the authorization to execute said sale contract in connection therewith.
 
11.4 Resolution to Award Contract - Struble Elementary Chilled Water System Repair - Urgent Necessity
Action
  Summary:
Resolution dispensing with statutory bidding procedures due to conditions of urgent necessity.
WHEREAS, the Board of Education of the Northwest School District has determined the immediate need to commence lengthy repairs of the damaged chilled water system in order to provide for adequate cooling/dehumidification at its facility
 
 
Attachments:
 
  Recommendation:
The Superintendent and Treasurer have received a quote for the project and recommend that the Board accept the quote of Debra-Kuempel Inc. for the repair of the chilled water system at the Struble Elementary School in the amount of $193,788.00.
 
11.5 Vendor Contracts
Action
  Summary:
In compliance with ORC 3313.33; attached is a list of vendor contracts requiring Board approval.
 
 
Attachments:
 
  Recommendation:
The Superintendent and Treasurer recommend the Board of Education approve the vendor contracts as listed.
 
11.6 Donations to Northwest Local School District
Action
 
Attachments:
 
  Recommendation:
The Superintendent recommends the Board of Education accept the donation to Northwest Local School District as listed.
 
C) Curriculum and Instruction
11.7 2022 Out-of-State Field Trip Requests - NWHS and CHS
Action
  Summary:
The Colerain High School and Northwest High School Band, Choir and Orchestra are requesting permission to take students to Orlando, Florida in April of 2022 for the Disney Performing Arts Workshop. Two days of school will be missed. This is being presented at this time for Board approval.
 
 
Attachments:
 
  Recommendation:
The Superintendent recommends the Board of Education approve the Out-of-State Field Trip requests as listed.
 
11.8 Curriculum Department Handbooks 2021-22
Action
  Summary:
Attached please find the following 2021-22 Curriculum Department Handbooks for approval as well as a summary of changes that have been made to each of these handbooks:

Field Trip Handbook
Grading and Reporting Handbook
Credit Flexibility Handbook
 
 
Attachments:
 
  Recommendation:
The Superintendent recommends the Board of Education approve the 2021-2022 Curriculum Department Handbooks as listed.
 
D) Student Services
11.9 2021/2022 Student Support Guidelines and Code of Conduct
Action
  Summary:
2021/2022 Student Support Guidelines and Code of Conduct previously presented as an informational item is now being presented for approval.
 
 
Attachments:
 
  Recommendation:
The Superintendent recommends the Board of Education approve the Student Support Guidelines and Code of Conduct as listed.
 
11.10 White Oak Middle School Out-of-State and Extended Field Trip
Action
  Summary:
White Oak Middle School Out-of-State and Extended Field Trip Request to Camp Campbell Guard Request on October 14-15, 2021.
 
 
Attachments:
 
  Recommendation:
The Superintendent recommends the Board of Education approve the Out-of-State and Extended Field Trip as listed.
 
E) Miscellaneous
11.11 Neola Board Policy Revisions
Action
  Summary:
Neola Board Policy Revisions - 27 new or revised policies:

po 1422 Nondiscrimination and Equal Employment Opportunity
po 1623 Section 504/ADA Prohibition Against Disability Discrimination in Employment
po 1662 Anti-Harassment
po 2240 Controversial Issues
po 2260 Nondiscrimination and Access to Equal Educational Opportunity
po 2260.01 Section 504/ADA Prohibition Against Discrimination Based on Disability
po 2266 Nondiscrimination on the Basis of Sex in Education Programs or Activities
po 2370.01 Blended Learning (new)
po 3122 Nondiscrimination and Equal Employment Opportunity
po 3123 Section 504/ADA Prohibition Against Disability Discrimination in Employment
po 3362 Anti-Harassment
po 4122 Nondiscrimination and Equal Employment Opportunity
po 4123 Section 504/ADA Prohibition Against Disability Discrimination in Employment
po 4362 Anti-Harassment
po 5336 Care of Students with Diabetes
po 5517 Anti-Harassment
po 6114 Cost Principles - Spending Federal Funds
po 6146 Post-Issuance Compliance for Tax-Exempt and Tax-Advantaged Obligations
po 6220 Budget Preparation
po 6325 Procurement - Federal Grants/Funds
po 6600 Deposit of Public Funds: Cash Collection
po 7440.01 Video Surveillance and Electronic Monitoring
po 7450 Property Inventory
po 7455 Accounting System for Capital Assets
po 7540.02 Web Accessibility, Content, Apps, and Services
po 8500 Food Services
po 8510 Wellness

These policies were presented for information at the May 17th board meeting.
 
 
Attachments:
 
  Recommendation:
The Superintendent recommends the Board of Education approve the Neola board policy revisions as listed.
 
12.0 APPROVAL OF FISCAL CONSENT ITEMS Action
12.1 Adoption of Fiscal Consent Items Action
  Recommendation:
The Treasurer recommends the Board of Education approve the adoption of fiscal consent items as listed.
 
12.2 Minutes - Regular Meeting - May 17, 2021 Action
  Summary:
Minutes
 
 
Attachments:
 
  Recommendation:
The Treasurer recommends the Board of Education to dispense with the reading of and approve the minutes as listed.
 
12.3 Then & Now Certificates over $3000 Action
  Summary:
Ohio Revised Code Section 5705.41(D) states in part that no subdivision shall make any contract or give any order involving the expenditure of money unless there is attached thereto a certificate by Treasurer. Then and Now Certificates by the Treasurer issued over $3000 must be authorized by the Board of Education.
 
 
Attachments:
 
  Recommendation:
The Treasurer recommends the Board of Education authorizes the payments over $3000 requiring a Then and Now Certificate as listed.
 
13.0 ITEMS PULL FROM CONSENT ITEMS
14.0 APPROVAL OF OTHER ITEMS
14.1 Personnel Item Action
  Summary:
Personnel Item
 
 
Attachments:
 
  Recommendation:
The Assistant Superintendent recommends the Board of Education approve the classified personnel items as listed.
 
15.0 APPROVAL OF FISCAL ITEMS
16.0 ITEMS FOR INFORMATION AND OR DISCUSSION
A) Fiscal
B) General Business
C) Personnel
D) Curriculum and Instruction
E) Student Services
16.1 2021-2022 Special Education Handbooks
Info
  Summary:
The 2021-2022 Special Education Handbooks are being presented as items for information to be considered for approval at the next Board meeting.

2020-2021 Handbooks:
Home Instruction Handbook
504 Manual
 
 
Attachments:
 
F) Miscellaneous
17.0 SUPERINTENDENT'S UPDATE
17.1 Superintendent's Update Info
  Summary:
Todd Bowling will give a district update.
 
18.0 OTHER BOARD ITEMS
18.1 Board Members' Comments Info
  Summary:
Board President asks Board Members for their comments.
 
19.0 EXECUTIVE SESSION
19.1 Executive Session Action
  Summary:
The Board will approve a motion to move into executive session to consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official.
 
  Recommendation:
The Superintendent recommends that the Board of Education approve the motion to move into executive session as listed.
 
19.2 Return from Executive Session Info
  Summary:
The Board will return from executive session.
 
20.0 ADJOURNMENT
20.1 Board President Calls for Adjournment Action
  Summary:
Board President calls for adjournment.
 
  Recommendation:
The Board President asks for a motion and second for adjournment.
 
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